Equitana USA
October 1-3, 2021
Kentucky Horse Park

Health and Safety Information

We look forward to welcoming you to EQUITANA USA 2021! Our team is currently reviewing the EQUITANA USA health and safety guidelines in accordance with public health recommendations and in consultation with other event organizers and venue partners, and will provide an update as soon as possible regarding protocols for EQUITANA USA.

We are excited to welcome you to EQUITANA USA!

At EQUITANA USA and all Reed Exhibitions events, your health and safety is our top priority. As part of this commitment, we’ve taken proactive steps and implemented new guidelines and policies to help support a safe experience. Everyone in attendance, including vendors, attendees and staff, are expected to comply with our health and safety requirements, including:

Face coverings

Everyone is required to wear an approved face covering while attending EQUITANA USA. For more details and requirements about face coverings,
please click here.

Temperature Screening

Everyone attending EQUITANA USA will be required to undergo a temperature screening prior to entering. Anyone with a temperature above
100.4 degrees (F) will not be permitted entry to EQUITANA USA.

Increased Sanitization and Hygiene 

Reed Exhibitions works with each venue to implement sanitization standards. It is the responsibility of everyone to maintain personal hygiene, including washing your hands frequently for at least 20 seconds with soap and warm water.

Physical Distancing

We have adjusted our layout and implemented exhibitor guidelines and requirements to promote physical distancing. Please help us maintain the well-being of everyone at EQUITANA USA by maintaining a distance of 6 ft. (2 meters) between you and others.

Directional and Distance Markings

Please follow all floor and distance markings and signage.

Follow All Signage and Direction from Staff 

Operational adjustments may occur throughout the event in order to ensure the healthy and safety of all attendees. Please adhere to all signage and direction from all staff.

Greet Without Shaking Hands

Please observe social distancing guidelines when greeting others, avoid handshakes and hugs.

EQUITANA USA, our management, and partners are committed to upholding the health & safety standards outlined on this page - additional details about policies and procedures will be posted here as they are made available. To read more about our efforts to ensure Health & Safety at Reed Exhibitions in the new normal,
please click here.

Thank you for your cooperation, and we hope you enjoy the show!

HEALTH & SAFETY ACKNOWLEDGEMENT

Please ensure that you have reviewed any advisories or restrictions that may be in place for travel to the United States and for travel to Kentucky. Visit https://govstatus.egov.com/kycovid19 for more information.

Please be advised that a risk of exposure to COVID-19 exists in any event or public space, including EQUITANA USA. Prior to purchasing a ticket for and attending EQUITANA USA, please ensure you have read the latest CDC Guidelines for Prevention. By attending EQUITANA USA, you acknowledge this inherent risk and, as a condition of entering EQUITANA USA, you acknowledge, understand and confirm each of the following in accordance with applicable health guidelines:

  • That you will abide by all EQUITANA USA health-and-safety requirements;
  • That you are not currently experiencing any of the following symptoms of COVID-19, as identified at CDC.gov, including, but not limited to:
    • Fever or chills
    • Cough
    • Shortness of breath or difficulty breathing
    • Fatigue
    • Muscle or body aches
    • Headache
    • New loss of taste or smell
    • Sore throat
    • Congestion or runny nose
    • Nausea or vomiting
    • Diarrhea
  • That prior to attending EQUITANA USA you have not been in contact with someone with confirmed or suspected COVID-19 symptoms without completing a 14-day quarantine; and
  • That you are not under any self-quarantine orders.

Please do not enter EQUITANA USA or the Kentucky Horse Park if you cannot confirm all of the above criteria. If at any point during your time at EQUITANA USA you do not meet all of the above criteria, you will be required to isolate and may be relocated or asked to leave the Kentucky Horse Park at the sole discretion of event management.

Please note: The guidelines in this document are based on information currently available regarding the behavior and characteristics of the COVID-19 virus, public health information and local or state guidelines with respect to large gatherings in any particular community. As more clarity with respect to these variables emerges, it is expected that these guidelines may need to be adjusted accordingly

FREQUENTLY ASKED QUESTIONS

Yes, everyone attending EQUITANA USA will be required to undergo a temperature screening prior to entering. Anyone with a temperature above 100.4 (F) degrees will not be permitted entry to EQUITANA USA, and may be directed to receive additional medical assessment.

Unfortunately, we are unable to offer refunds. Please ensure you are free from COVID-19 symptoms prior to traveling. Please click here to view our full ticket terms and conditions.

More information coming soon.

Unfortunately, we are unable to offer badge/ticket/conference refunds. Please ensure you are free from COVID-19 symptoms prior to traveling. Please click here to view our full ticket terms and conditions.

Everyone attending EQUITANA USA is required to wear an approved face covering. Additional details and guidelines on acceptable face coverings can be found here.

Approved face coverings are required to be worn by all attendees. To request an accommodation or for additional questions regarding accessibility, please e-mail us at info@equitanausa.com

Management partners partners closely with all venues, local, state, and federal health authorities to maintain a robust operational plan designed to maximize the health and safety of everyone. These Include:

  • Strict sanitization and cleaning procedures
  • Hand sanitizing stations
  • Temperature screenings for all staff, vendors and exhibitors
  • Layout design and spaces that promote physical distancing
  • Exhibitor guidelines and booth design standards
  • Reduced contact transactions

The Kentucky Horse Park maintains an extensive health & safety plan for all events, including EQUITANA USA. For more information and details, please click here.

Everyone is expected to fully comply with all health and safety guidelines. Acknowledging the guidelines and agreeing to comply is a requirement of entry (See the Health & Safety Acknowledgement above). EQUITANA USA will have specially designated Safety Stewards walking the show floor to ensure all guidelines are being followed. All violations of the guidelines will be addressed by Safety Stewards, security and/or event staff as soon as practicable following observation/notification of non-compliance. A Health & Safety Contact phone number will be clearly noted on signage throughout EUITANA USA to allow for reporting of any concerns or issues.

EQUITANA USA has adopted several exhibitor best practices based on industry standards. By taking advantage of these recommendations, your organization will help ensure a safer experience for all attendees and customers. Please note that these recommendations may be revised and supplemented to ensure compliance with state, local and venue requirements. The Exhibitor Manual will be updated periodically to provide clear guidance on recommendations and requirements for Exhibitors.

  • Staffing Your Space: We recommend no more than (3) individuals per 100 sq. ft. of space
  • Space Layout & Design: Keep physical distancing in mind when creating your booth layout - maximize physical distance between exhibitor staff and visitors to the extent possible
  • Hand Sanitizer: Ensure availability of hand sanitizer at all booths
  • One-Way Traffic: For larger island and peninsula booths it is recommended to establish one-way traffic flow with marked entrances and exits
  • Throughput: Control the scale, size and timing of meetings or gatherings within your space; avoid creating crowds
  • Dividers: Include transparent dividers in areas where people will be in close contact
  • Reduce Contact: Consider touchless (electronic and digital) alternatives to engagement, collateral material and giveaways
  • Avoid Product Sampling
  • PPE: Account for PPE apparel (e.g., staff masks, shields, gloves, etc.)
  • Signage: Incorporate signage promoting health and safety best practices
  • Increased Cleaning: Plan for cleaning of spaces and surfaces throughout the day; regularly sanitize surfaces and items with appropriate 
  • Promotional Materials: Ensure promotional materials are individually packaged

For answers to additional frequently asked questions, please click here. If you’d like to contact us directly, please click here to e-mail our customer service team. 

Stay connected! #EQUITANAUSA