Equitana USA
October 1-3, 2021
Kentucky Horse Park

2021 EXHIBITOR MANUAL

GENERAL SHOW INFORMATION

SHIPPING/MOVE-IN & MOVE-OUT

VENUE – KENTUCKY HORSE PARK

  • KHP CAMP GROUNDS
  • STALL REQUEST FORM
  • EQUINE HEALTH FORM – DUE SEPT 15, 2021
    The following equine vaccinations are required by the Kentucky Horse Park prior to your arrival: Tetanus, Eastern/Western Encephalomyelitis, Rabies, West Nile, Influenza and Rhinopneumonitis (EHV-1 and EHV-4)


TAXES

All EQUITANA USA exhibitors must comply with the sales tax laws of the State of Kentucky. It will be your responsibility to determine whether or not you are required to register your business for sales tax purposes. The application to register your business with the Commonwealth of Kentucky is located here: https://revenue.ky.gov/Business/Pages/Register-Business.aspx

Please contact the Kentucky Department of Revenue or your tax advisor if you have questions regarding the sales tax rate to charge on your sales.

GENERAL CONTRACTOR – FERN DISCOUNT PRICE DEADLINE - SEPTEMBER 15, 2021

FERN HAS AN ONLINE ORDERING SYSTEM PLEASE LOGIN AT

        https://www.fernoneview.com/login


*You will receive an email from OneView to setup your company’s account

IF YOU NEED ASSITANCE WITH THE WEBSITE OR ANY ORDERS PLEASE CONTACT FERN AT 800.774.1251 ext. 1 OR mwelch@fernexpo.com


THE FOLLOWING FORMS ARE FOR REFRENCE ONLY, ALL ORDERS MUST BE SUMBITED ONLINE

PLEASE NOTE: POWER IS NOT INCLUDED WITH BOOTH PACKAGES AND MUST BE ORDERED THROUGH FERN’S WEBSITE

 

EXHIBITOR APPOINTED CONTRACTOR (EAC) DEADLINE - SEPTEMBER 30, 2021

Straight Arrow is the official grooming sponsor for EQUITANA USA & EQUUS Evolution

Official Veterinarian Services

Official Veterinarian Services

VENDOR FORMS AND DEADLINES

WHAT TO DO AND WHEN TO DO IT

Click the appropriate links under the "Contractor Type" to be redirected to the forms and/or contractor website for more information.  Double-check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.

Note the DEADLINE DATES - completing these early can save you money.

FERN is the Official General Contractor of the EQUITANA USA and will maintain an Exhibitor Service Center during set-up, show days and dismantling.  All other official show contractors will also be set up in this area as well.  All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services.

NOTICE TO EXHIBITORS REGARDING NON-OFFICIAL CONTRACTORS

The companies listed below have been appointed as the only Official Contractors providing the stated services for this event.  Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services.

Some companies may misrepresent themselves as being an official contractor so PLEASE be sure to check the list in the exhibitor manual or give us a call.

I NEED TO ORDER…
(Click on text to access forms)
 

CONTRACTOR
 

DISCOUNT DATE
(If Applicable)
 

Contact info
 

Audio Visual

To Come

PLEASE SEE FORM

 

Cleaning

FERN online order

September 15, 2021

502-367-0254

Carpet

FERN online order

September 15, 2021

502-367-0254

Catering (menu to come)

TBD

TBD

TBD

Customs / International Freight

Phoenix International Business Logistics

PLEASE SEE FORM

908.355.8900

Domestic Shipping

FERN online order

September 15, 2021

502-367-0254

Electrical

FERN online order

September 15, 2021

502-367-0254

Exhibitor Insurance

Buttine Underwriters Purchasing Group, LLC

PLEASE SEE FORM

800-964-4454

Farrier Services

International Association of Professional Farriers

On-site services available

859-533-1465

Floral

To Come

n/a

 

Furnishings – Chairs, Tables, Etc.

FERN online order

September 15, 2021

502-367-0254

Labor

FERN online order

September 15, 2021

502-367-0254

Onsite Veterinarian Services

Haygard

n/a

859-255-8741

Grooming services

Straight Arrow

on-site services available

To come

Coggins/Health Form

Kentucky Horse Park

PLEASE SEE FORM

 

Feed /Hay / Bedding

Dever Show Services

n/a

859.233.9702

Stall Request Form

Kentucky Horse Park

PLEASE SEE FORM

 

Round Pen Rentals

Dever Show Services

n/a

859.233.9702

Rental Exhibits

FERN

September 15, 2021

502-367-0254

Security

CK Tactical Security

n/a

tom.ramsey@cktacticalsecurity.com or 
859-361-3292

Signs & Accessories

FERN

September 15, 2021

502-367-0254

NOTICE TO EXHIBITORS REGARDING NON-OFFICIAL CONTRACTORS

The companies listed above have been appointed as the only Official Contractors providing the stated services for this event.  Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services. Some companies may misrepresent themselves as being an official contractor so PLEASE be sure to check the list in the exhibitor manual or give us a call.

Some things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong.

Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.